Katherine Lichtenberg, Director of Student Services at Oakland Community College, has just accepted the appointment of MACRAO's Vice-President (2009-2010).

This afternoon Katherine Lichtenberg, Director of Student Services at Oakland Community College, accepted the Executive Committee's appointment of Vice-President.  Welcome Katherine!

Katherine has contributed to MACRAO is so many ways and has served on the following MACRAO Committees:

  Admissions Practices/Enrollment Management -- Member 2005-2006, 2004-2005

  Data and Technology Applications -- Chair 2002-2003, Member 2001-2002, 2000-2001

  Local Arrangements -- Member 2003-2004, 2008-2009

  Professional Development -- Member 2008-2009, Chair 2007-2008, Member 2006-2007

A complete bio will be published in our next newsletter. 

MACRAO EXECUTIVE COMMITTEE MEETING SCHEDULE - 2009-2010

·         Friday, December 4, 2009 [10:00 am - 4:15 pm] - Leadership Summit at CMU, East Lansing Center (Incoming Chairs, Co-Chairs and Executive Committee)

·         Friday, December 4, 2009 [4:30 pm - 6:00 pm] - Executive Committee Meeting

·         Thursday and Friday, January 21 and 22, 2010 - Executive Committee Monthly and Planning Meeting at Boyne Mountain Resort, Boyne Falls 

·         Friday, February 19, 2010 [10:00 am - 2:00 pm] - Executive Committee Meeting at CMU in East Lansing 

·         Friday, March 19, 2010 [10:00 am - 1:30 pm] - Executive and Chair/Co-Chair Meeting at CMU in East Lansing

·         Friday, April 16, 2010 [10:00 am - 2:00 pm] - Executive Committee Meeting at CMU in East Lansing

·         Friday, May 21, 2010 [10:00 am - 2:00 pm] - Executive and Chair/Co-Chair Meeting at CMU in East Lansing

·         Friday, June 18, 2010 [10:00 am - 2:00 pm] - Executive Committee Meeting at CMU in Mt. Pleasant

·         Friday, July 30, 2010 [10:00 am - 2:00 pm] - Executive and Chair/Co-Chair Meeting at CMU in East Lansing

·         Friday, September 17, 2010 [10:00 am - 2:00 pm] - Executive and Chair/Co-Chair Meeting at CMU in East Lansing

·         Friday, October 15, 2010 [10:00 am - 2:00 pm] - Executive Committee Meeting at Shanty Creek

Suder Foundation Seeks New University Partners to Implement First-Generation Scholars Program

Deadline: April 15, 2010

The mission of the Suder Foundation is to dramatically improve the graduation rate of first-generation college students by providing financial, academic, emotional, and social assistance at selected public universities across the United States. The foundation accomplishes its mission by engaging with selected four-year public universities to implement its Suder Scholars Program, which provides holistic support for first-generation students in on-campus Scholar Development Sites.

The foundation is expanding its Scholar Development Site network and will add two university partners as new sites during this grant cycle. The selected institutions will receive a one-year planning grant followed by multiyear grants for scholarships and program operation. The new partners will spend the 2010-11 academic year involved in further developing the program materials and model and securing campus collaborations to launch their site and first scholars cohort in August 2011. The foundation will award planning grants of up to $60,000 each toward a planning coordinator, the planning process, and one visit to each of the two existing program sites. Funding for the first year of scholarships and program support will be disbursed in the spring of 2011. Co-investment by the institution is required. Complete funding responsibility is expected to transition to the university by the program's fifth year. The program is open to public four-year institutions of higher education in the United States. Ideal grantees will have enrollments between 10,000 and 25,000 undergraduate students and a sizeable residential population.

Brandy Johnson-Faith

College Access Coordinator

Policy Division

Office of the Governor

P:  (517) 335-5113

F:  (517) 241-0912

johnsonfaithb@michigan.gov

We are excited to announce that registration is now open for the 2010 Michigan Adult Education and Training Conference: New Directions-New Opportunities!  Please go to www.maepd.org to register today. 

This year’s conference is at the Kalamazoo Radisson from May 4-7, 2010.  GED Examiners Training will be held on Tuesday, May 4 and intensive conference sessions will begin on Wednesday morning, May 5.  The Conference Overview and conference information are now available at www.maepd.org.  Just click on Registration is Now Open for more information!

MAETC 2010 promises to be the “transformation headquarters” for administrators with working sessions on transforming Michigan’s adult learning system.  2010 MAETC will also host concurrent sessions highlighting the latest research and best practices for adult education practitioners and staff!

This year we are pleased feature keynote motivational speaker Dr. Adolph Brown.  The impact of Doc's motivational style, "laugh out loud" humor, personal stories, and unconventional approach stays with his audience long after his performance. You will remember Doc!

Early registration for the conference is available until April 1^st.  Please be sure to reserve your hotel room as soon as possible at the Kalamazoo Radisson. Room availability at the reduced conference rate is limited.  Just follow the hotel link on the conference information page to reserve your room today! 

Patty Higgins
Office of Adult Learning-DELEG
201 N. Washington Sq. 2nd Floor
Lansing, MI  48913
517-373-0815
higginsp@michigan.gov
www.michigan.gov/adulteducation

Brandy Johnson-Faith
College Access Coordinator
Policy Division
Office of Governor Jennifer M. Granholm
(517) 335-5113
JohnsonFaithB@michigan.gov

State of Michigan to Offer Comprehensive College and Career Planning Services On-Line to all Michigan Families

The State of Michigan Today Announced a Partnership with ConnectEDU to Provide Industry-Leading Solutions to Support Student Participation and Improve Success Rates of Finding, Pursuing and Obtaining a Higher Education Degree and Career Path

LANSING, Mich., Feb. 10 /PRNewswire/ -- The Michigan Department of Treasury, in partnership with the Michigan College Access Network, today announced the start of the Michigan College Access Portal (MiCAP). The portal is a statewide initiative which will provide free support for all students and families in Michigan to simplify the process of transitioning from high school to college and career. The State has worked to identify the best possible services available to families nationwide and to bring those cutting edge solutions to every student and every family in Michigan. Upon completion of the project, students, parents, counselors and adult learners will have easy-to-use web-based, personalized tools to insure that each step in the process of choosing and applying to college is completed successfully.  In addition, Michigan students will be able to garner critical information regarding career choices and will be able to map a plan of action to achieve their aspirations. The tools that will be available will assist in the following critical action areas:  proper high school course selection, financial planning and literacy, securing financial aid, grants and scholarships, college applications, and career assessment and planning.

At the unveiling of the plans to create the Michigan College Access Network in April 2009, Governor Jennifer M. Granholm stated "The future will be here tomorrow – that's why all Michigan students must start planning today for the education and careers they will pursue after high school."  The Michigan College Access Network exists to dramatically increase Michigan's college participation and completion rates, particularly among low-income and first-generation students.

"We are pleased to partner with the State of Michigan," said Craig Powell, CEO, ConnectEDU. "We are excited by the governor's leadership and vision and are confident that with her support and the State's commitment, we are on the way to creating a new model for education and career planning, recruitment, transition and re-training. The new college and career planning portal is a natural extension of the hard work we have been doing to empower students, high schools and colleges in the State of Michigan over the past several years."  

For more information on ConnectEDU, call 888-887-8380 or visit www.connectedu.net.

About ConnectEDU, Inc.

ConnectEDU is devoted to helping students find and enroll in the right college, get a degree, and launch their career.  Created, developed and run by people who have worked in every area of college counseling, admissions, and career development, ConnectEDU uses information technology to connect real students and real data with real colleges, and real career opportunities.  We make the college admissions process simpler, more efficient, more reliable and more effective.  ConnectEDU's approach gives every student, from every neighborhood across the country, the best opportunity to achieve their dream of a college education and promising career.

ConnectEDU's Michigan network currently includes nearly 250 Michigan high schools that utilize the Company's innovative technology to manage the college and career planning process as well as 23 Michigan colleges that have partnered with ConnectEDU to more effectively and efficiently connect with students as well as streamline the application process.

SOURCE ConnectEDU, Inc.

• Troy Tissue, Associate Director of Admissions, Ferris State University
• Gavin Leach, Vice President for Finance and Administration, Northern Michigan University
• Laura A. Schartman, Director, Office of Institutional Research and Assessment, Oakland University
• Glenna Schweitzer, Associate Vice Provost and Executive Director, Office of Budget and Planning, University of Michigan-Ann Arbor
• Joseph Sawasky, Chief Information Officer, Wayne State University

Memo from the CEPI Office - dated January 12, 2010

This memo includes instructions for registering your institution to send transcripts electronically through Docufide. Please forward this memo to the person(s) responsible for transcript duties at your institution.

The Center for Educational Performance and Information (CEPI) would like to thank all of the universities and community colleges for registering with Docufide to become receivers of e-Transcripts. Your timely assistance was greatly appreciated. CEPI hopes that your institutions will soon be experiencing cost and time savings from receiving transcripts electronically. However, in order to complete the circle of exchange of this important student information electronically and include the state-assigned Unique Identification Code (UIC), it is important that your institution become a sender of e-Transcripts as well. Again, CEPI is providing this program to all public and private Michigan postsecondary institutions at no cost to either the students or the schools.

Aside from the additional efficiency and benefits that will be evident at your institution, becoming a sender of e-Transcripts will also enable the state of Michigan to help retain the federal stimulus dollars received under the American Recovery and Reinvestment Act (ARRA). As a reminder, with the acceptance of the federal stimulus dollars under the ARRA, Michigan agreed to four education assurances. One of these assurances is that the state of Michigan will connect preschool through postsecondary education data (or into the labor force depending on the student’s post K-12 career path). To accomplish this assurance, Michigan will begin making this data connection with the use of e-Transcripts.

Transcripts are sent in a manner compliant with the Family Educational Rights and Privacy Act (FERPA). Michigan college students and alumni can request and send transcripts electronically to other e-Transcript-registered postsecondary institutions in Michigan and other participating states in the Midwestern Higher Education Compact (MHEC) at no cost (with the ability to send anywhere else at discounted rates). If your institution still wishes to charge students an e-Transcript processing fee, this can be set up with Docufide.

To become a sender of electronic transcripts, follow the registration steps below. Note that an entity can also opt to provide transcripts to students through existing methods IN ADDITION TO the prescribed method. That is a mandate under ARRA. Please register to become a sender by February 28, 2010.

Sender Registration:

1.      Send an e-mail message to MIetranscript@docufide.com and indicate:

a.           the primary contact's name, title, phone number and e-mail address

b.          the name of your institution's current student information system

c.           your institution's desired installation phase (installation phases are available on the CEPI Web site at www.michigan.gov/cepi)

2.      Docufide will then provide the primary contact a service agreement and an Excel form via e-mail

3.      Provide the necessary contact information on the Excel form and e-mail it back to Docufide

4.      Review and sign the service agreement. Fax or mail it back to Docufide. Installation cannot begin until Docufide has received the signed agreement.

If you need registration assistance, contact Docufide at MIetranscript@docufide.com.

Installation Phase:

When the service agreement is received by Docufide, the primary contact will receive a welcome e-mail message educating him or her on the next steps. Software installation instructions will also be sent to the identified primary contact during the installation phase (it is simple and quick – like downloading a driver for a new printer). Docufide's Secure Transcript Service is a non-invasive system that captures information from any student information system (SIS) and requires no changes to a school's SIS. Training and promotional materials will be provided to the primary contact as well. The entire installation and training process should take one hour or less.

Once the software has been installed on the school's computers, the institution, in conjunction with Docufide, will choose one standard transcript format. The school's administrator will upload a file containing one transcript from each enrolled student and each member of the most recent graduating class to Docufide's processing center (this is done to ensure that all fields used in the school's transcript are included in the transcript template). Uploaded test transcripts will be deleted once the template is completed. The UIC and entity/building code fields must be included on the e-Transcript. Please begin the necessary steps to include this information on the school's SIS transcript export before uploading test transcripts to Docufide.

Your institution may have already received transcripts with a "UIC" field. This Michigan state-assigned student Unique Identification Code (UIC) is to be placed onto the postsecondary institution's transcript. The inclusion of the UIC field on the postsecondary transcript will aid the state in tracking students between secondary and postsecondary education, thus facilitating the ability to monitor success through data analysis and reporting.

Once the installation and test process is completed, a link to the service (provided by Docufide) is placed on each school's Web site and its staff and students are informed of the new service and the location of the link. The school is now ready and will be set "live." To send transcripts, students will go the school's Web site, complete a one-time registration and identify their desired transcript recipients. The system will promptly process the student orders and notify the school's administrator of these requests via e-mail. The school's administrator will retrieve the applicable student records from the SIS and "print" them to Docufide's Secure Transcript printer (the software downloaded during the installation process). Docufide will then deliver transcripts to the receiving institutions/destinations in the acceptable format of each receiving destination.

Additional Resource:

Webinars providing information on the initiative and the sending services are offered from January 13 through February 27 on Mondays at 1:00 p.m. and Wednesdays at 10:00 a.m. All postsecondary institutions are encouraged to attend. Each attendee must send a preferred online meeting date/time to MIetranscript@docufide.com and the necessary login information will be provided. More details regarding the initiative and answers to frequently asked questions (FAQs), are available on the CEPI Web site at www.michigan.gov/cepi. If the FAQ located at this link does not answer your specific questions, please contact Docufide at MIetranscript@docufide.com.         

MACRAO Leadership Summit - Friday, December 4, 2009

Incoming 2009-10 Committee Chairs and Co-Chairs are invited to attend this year's Leadership Summit.  

   Location:  CMU - East Lansing Center

                  2900 West Road, Suite 301

                  East Lansing, MI  48823

   Time:  10:00 am - 4:15 pm

Registrar Practices Committee Meeting Minutes

February 19, 2010

Macomb Community College

Members in Attendance:  Karen Arnould, Katherine Durkee, Chris Engle, Carrie Jeffers (chair), Rose Klee, Donna Milham, Nicole Rovig (co-chair), Christine Stephens

Members Absent:  Ron Hultman, Gladys Smith

Agenda Items:

1. Layout/tour of rooms for Drive-In 2010 – We reviewed the map of K building and the rooms which will be used for the Drive-In.  Room assignments for the day were made, technology requests were finalized and set-up for each room was also finalized during the meeting. May have to adjust the set-up of the Macomb Room – South when final registration numbers for the Drive-In are in on 3/15/10 when registration officially closes.

2. Doug Potter – Chair, Articulation Committee – Guest Application Update @ 11am – Doug called the committee as we had some issues/suggestions in regards to the Michigan Uniform Guest Application.  Rose discussed the need to change Question 6a & b to reflect the new IPEDS reporting compliancy issue. Doug will make the changes.  We also discussed with Doug the purpose of this application and is it necessary to have any longer. His committee is pulling together a survey that will be sent to Admission Directors/Registrars asking several different questions in regards to the application. Doug asked that we follow-up with an email as to our suggestions for questions to be included in the survey.  Carrie will send out a follow-up email to Doug. 

3. Spring Drive-In 2010

1. Budget Approval – EC approved a budget of $2800.  We also discussed that Cvent has a service charge that we were not aware of so we may not make as large as a profit as first intended when we raised the price of the Drive-in by $5 this year.  We will consider this service charge for determining the cost for next years Drive-In.
2. Speakers/Panelists confirmation – what is still needed? CEPI presenters are confirmed for the morning as well as two panelists. Nicole will follow up with another individual from U of M-Ann Arbor to join the panelists in the morning session.  Afternoon session presenters are confirmed and invitations to be on the Document Imagining panel for the afternoon will be extended by Rose, Katherine & Nicole.  Please follow-up with Rose as to who will be on the panel, title, institution and cc Nicole on the email for agenda inclusion as well. It was also discussed to get a short BIO on the afternoon speakers as well as a write-up of the sessions to hand out at registration so participants can choose their session to attend. Please email that information to Carrie as soon as it is collected. 
3. Review of speaker presentations – Rhonda Anderson provided an outline for her presentation on Dealing with Difficult Students. The committee felt she was right on track with her thoughts and the information that we wanted shared at the Drive-In.  Carrie will follow-up with Frank on the Enrollment Management presentation and email the committee his outline, etc… for review.
4. Afternoon sessions – SIS portion – Docufide call in? – the committee decided it was not necessary to have Docufide call in for our discussions and if there are questions that need more information from Docufide, the moderators from each room will write down the questions and we will follow-up with Docufide for the answers accordingly.
5. Registration update – currently 39 people registered as of 2/19/10 @ 12noon.
6. Menu review – all set
7. Room set-up/assignment of rooms for afternoon sessions – see agenda item #1
8. Laptops needed – The following people have committed to bringing their laptop – backups are ALWAYS welcomed. Carrie, Chris, Karen, Ron, Rose, Nicole, Christine, Katherine
9. Technology needed for each room – discussed what was needed for each room being used at the Drive-In and Carrie will submit the request to Conference Services @ MCC.
10. Take-aways for speakers – what can each institution contribute? – everyone has agreed to bring 5 or so items so we can have take-aways for our presenters & panelists. Items discussed were coffee mugs, insulted coffee thermos, umbrellas, paperweights, etc… If you have some items you can bring, that would be greatly appreciated.
11. Need pens – we are asking everyone to please bring 25-50 pens from your institution to the Drive-In. Thanks!
12. Nametags – Gladys bringing (please bring markers as well) – all set!
13. Review Assignments for day – assignments for the day are as follows:

-Registration Table:  Christine, Donna & Katherine

-Welcome & Announcements – Carrie

-Introduction of CEPI presenters – Carrie

-Introduction of morning panelists – Nicole

-Runners for questions in morning session – Chris & Ron

-SIS User Group Forum:  Chris will moderate Datatel; Karen will  

       moderate Banner; Ron will moderate all other SIS users

-Afternoon break out presentations:  Katherine will moderate

       Difficult Student presentation; Carrie will moderate 

       Enrollment Management presentation; Rose will moderate the

       Document Imagining panel discussion

-Closing – Carrie & Nicole will moderate; Chris & Ron will be

      runners for questions, etc….

-Everyone will assist with clean up after the event concludes

14. Report time to Drive-In for committee – 8am to the Macomb Room North
15. Other issues – Nicole will rework the survey questions to cater more specifically to our agenda presentation, etc… We will have copies ready to hand out at the closing and as for assistance in passing them out at the doors.

4. Roundtable – other items to discuss? – Nothing

5. Next meeting date – Need one prior to Drive-In? – No, will communicate through email and/or phone calls.  Post Drive-In meeting date – April 30, 2010 @ 10am Macomb Community College, South Campus, K-341

Our next committee meeting will be on Friday, April 30 @ 10am.

Macomb Community College – South Campus

14500 E 12 Mile Rd

Warren, MI  48088

K Building – Monarch Room #341

http://www.macomb.edu/About+Macomb/Maps+and+Locations/South+Campus.htm

We will be discussing the evaluations/issues, etc... from the Spring Drive-In and as well as working on the FERPA brochure and session proposals for the annual conference.

Carrie

Registrar Practices Committee Meeting

January 15, 2009

Macomb Community College, South Campus, K-341

Members in Attendance:  Karen Arnould, Katherine Durkee, Chris Engle, Ron Hultman, Carrie Jeffers (chair), Rose Klee, Donna Milham, Nicole Rovig (co-chair), Gladys Smith, Christine Stephens

Agenda Items:

1. Introductions – getting to know one another

2. Ideas for future MACRAO activities/initiatives – None presented

3. Proposed constitution and by-law changes – None presented

4. Proposed committee description/assignment language changes – made proposed change to the name for the Drive-In from Registrars to Spring; made an inquiry to the EC in regards to the Docufide initiative and if that responsibility will fall within the Registrar Practices Committee – will await for MACRAO EC follow-up on this matter

5. Proposed guidelines for awarding MACRAO awards (only three committees currently issue awards – EEO, Professional Development, College Articulation) should there be other awards added?  Suggested the idea of an “innovative step” made in the area of records/registration and/or technology advancement within the Registrar’s Office in the forward thinking of transcript exchange, etc…  Will await follow-up from MACRAO EC committee.

6. Review of the MACRAO website – reviewed the website and showed the features that it encompasses – Committee Notes area, brochures in which our committee is in charge of and just a general overview of where to find important information

7. Objectives for our committee for the year – will review the FERPA Brochure this year since it has not been reviewed or revised since 2004

8. Spring Drive-In 2010

1. Review materials from last year – including evaluations
2. Select a theme – “Change” – Nicole will play with idea more and release theme in the “teaser” piece to be sent out to MACRAO membership
3. Select topics/presenters

                                                              i.      Morning session:  Changes in the State of MI with e-transcripts,

                                                                  MiCAN, etc…CEPI expert – Nicole will find

                                                                  speaker

                                          Panel Discussion – representation from Private,

                                          Public & 2 year schools – Carrie will find

                                          Panelists

                                                            ii.      Afternoon session:  Breakout groups (by SIS) to discuss entering in of new required information for the State of MI – UIC mainly, etc…

                                                          iii.      Afternoon session continued…3 separate presentations occurring concurrently which will include:

1.      Dealing with difficult students – Katherine D. finding presenter

2.      Enrollment Management – Carrie finding presenter

3.      Document Imagining – Rose finding panelists

                                                          iv.      Closing/Q & A, etc...

4. Select a date – March 26 @ 9am – 3:30pm, Macomb Community College, South Campus, K-301 (Macomb Room)
5. Cost/Budget  - $35 per person
6. Set up workshop in Cvent software – Carrie will take care of
7. Assign tasks – see spreadsheet as well as other attachments to email
8. Other issues - None

9. Session Proposal Ideas for Annual Conference – November 10-12 @ Shanty Creek Resort – will discuss at post drive-in meeting as we can start submitting proposals in April 2010 to the EC

10. Roundtable - nothing

11. Next meeting date – February 19 @ 10am, Macomb Community College, South Campus, K-341 (Monarch Room)

Minutes submitted by Carrie Jeffers 1.18.10

We will be meeting on Friday, February 19 @ 10am.

Macomb Community College – South Campus

14500 E 12 Mile Rd

Warren, MI  48088

K Building – Monarch Room #341

http://www.macomb.edu/About+Macomb/Maps+and+Locations/South+Campus.htm

Looking forward to seeing everyone this day and meeting new committee members!  If you have any questions, please let me know.

Carrie

We will be meeting on Friday, January 15 @ 10am.

Macomb Community College – South Campus

14500 E 12 Mile Rd

Warren, MI  48088

K Building – Monarch Room #341

http://www.macomb.edu/About+Macomb/Maps+and+Locations/South+Campus.htm

Looking forward to seeing everyone this day and meeting new committee members!  If you have any questions, please let me know.

Carrie