Executive Committee 2012 Meeting Schedule

Dates:                                   Location:                Participants:

December 9, 2011         East Lansing     Leadership Retreat-Executive Committee, Chairs/Co-Chairs

January 20, 2012           East Lansing      Executive Committee

February 17, 2012         East Lansing      Executive Committee, Committee Chairs and Co-Chairs

March 16, 2012             East Lansing      Executive Committee

April 20, 2012                East Lansing      Executive Committee, Committee Chairs and Co-Chairs

May 18, 2012                East Lansing      Executive Committee

June 15, 2012                East Lansing      Executive Committee, Committee Chairs and Co-Chairs

July 13, 2012                 Bavarian Inn        Executive Committee

August 17, 2012             East Lansing      Executive Committee

September 21, 2012        East Lansing      Executive Committee, Committee Chairs and Co-Chairs

October 19, 2012            East Lansing      Executive Committee

November 15, 2012         Bavrian Inn          Membership - Annual Business Meeting

  College Articulation Committee Meeting

Friday, June 3, 2011 10:00 – 2:00 Minutes

MCCA – Lansing

ATTENDEES: Sylvia Stancil, Susan Cushnier, Pat Cygnar, Carol Quigley, Chris Marx, Emily Clement, Laurie Kattuah-Snyder, Colleen McIlwain, Doug Potter, Cary Vajda, David Johnson, Linda Jensen

ABSENT: Beth Noreus

I.              Minutes – fix next meeting date to June 3, 2011

II.             Co-Chair/Chair

a.        Colleen cannot be chair due to budget reasons for next year

b.       Dave as a possibility- Emily has already spoken to him and he is interested in becoming chair.

c.        Doug is possibly interested in co-chairing but can’t commit just yet

III.            Summer Summit

a.                    John Walsh – cancelled

b.                   Extend Mike Boulus’ time to 1.5 or 2 hours to allow for extra topic discussion

a.        Laurie will ask if John can recommend anyone

b.       Possibly someone from AACRAO – but we would have to pay for everything to get them to the conference

c.        Legal council from a school?

d.       Emily will ask Marc & Laura to do a closing session for the last hour

e.       Break-out sections for hot topics- facilitated

f.         Possibly Financial aid information from Davenport

g.        Survey the audience during the welcome for topics that they want covered – either for the last session, or ideas for future conferences including the fall conference

h.       Emily will contact Mike Hansen

i.         Final decision – Let Mike talk for an extra ½ hour if he’s available and then open the last ½ hour for “hot topics”

c.                    Session Booklet – Looks good, add titles to outside speakers

a.        Add Amelia to the Hospitality Room -

d.                   Registration Packet

                                                                 a.    Survey – Linda has created one

1.       Add logo, date, contact info, change # of credit questions

2.       Include one in the packet, and once completed get a MACRAO BUCK

3.       Post results to the MACRAO website

4.       Linda will add her email for people to scan and send their forms back (or turn in for MACRAO BUCKS) and will then share the info with participants and MACRAO

5.       Linda would like this to continue being updated in a timely fashion… also to update the website with provisos etc.

                                                                b.    Folders – 79

                                                                 c.    Pads of paper – 8(8 ½ x11) and  9 (8 ½ x 5 ½)

                                                                d.    Pens – 52

                                                                 e.    Plastic Bags – 25 EMU – 5 Meijer – need more – Sylvia and David will bring more (25 each)

e.                   Break Refreshments – Thurs & Fri? Yes!

                                                                 a.    Snacks in the morning before conference starts and for afternoon

f.                     CVENT Registrations  - 61 so far – registration will remain open until the event date

a.        Chris will be emailing asking for data about what data is shared between CC and 4-yr

b.       Cary will be emailing asking for everyone to bring resource materials to share (2 dzn of each piece)

g.                    Theme Decorations – none specific

h.                   Hospitality Room - 140

                                                                 a.    Refreshments – committee members to bring stuff

                                                                b.    Activities – Card games, bocce ball, bag toss

i.                     Committee to bring:

                                                                 a.    Give away item

                                                                b.    Bag of candy

                                                                 c.    Refreshment/snack for Hospitality Room

IV.           Outstanding Transfer Award

a.        Posted on MACRAO website and newsletter

b.       Not received any as of yet

V.            Sessions – table created and handed out by Emily

a.        Annual Conference

                                                                           i.      Accountability in Tracking Transfer Students

                                                                          ii.      How 4 yr Colleges can Better Understand the CC Student in Order to Recruit and Retain

                                                                        iii.      Early College (Middle College) Transferability – Issues and Implications

1.       People from Macomb will be speaking

                                                                        iv.      Reverse transfer – 2 hour session

1.       1^st hour – what is it

2.       2^nd hour – round table discussion – how to make it work

                                                                          v.      Transfer and Articulation Round table

                                                                        vi.      Transfer Award Winner Presentations

b.       AACRAO

                                                                           i.      Accountability

VI.           Cornerstone – they worked on a spreadsheet to include specific courses that students would need to complete for the MACRAO stamp. 

a.        Chris will go sit with the folks from Cornerstone.

b.       Pat will email Gail to let her know what’s going on and our concerns.

VII.          Next meeting – Summer Summit June 15^th @ McGuire’s

VIII.         Meeting after that August 4^th @ MCCA

College Articulation Committee Meeting

Friday May 6, 2011  MCCA House, Lower Level, Lansing, MI,  10:00 AM – 2:00 PM –Minutes

Attendees: Emily Clement,  Susan Cushnier, Sylvia Stancil, David Johnson, Cary Vajda, Carol Quigley, Linda Jensen, Colleen McIlwain, Beth Noreus, Laurie Kattuah-Snyder, Doug Potter

Absent: Christopher Marx, Pat Cygnar

IX.           Minutes Review- Approved

X.            MUGA – Changes made to the form to be IPEDS compatible and will be passed on to the Registrar’s Practices Committee

XI.           Summer Summit

j.                     Session Booklet – Approved with one change in the In Memory section (parents’)

                                 a.        Waiting to hear from John Walsh for confirmation or to get a suggestion for another speaker.

                                b.        Will trim the descriptions a bit when they are all filled in – waiting on info from Chris and Doug and info for the Politics of Credit presentation

k.                    Refreshments for hospitality room – everybody bring something

a.        Syliva-pretzles, Susan wine and nuts, Linda carmel corn, Carol something, Emily plates and napkins, Colleen wine and chocolate, David something, Beth Chips and salsa & dip.

l.                     CVENT Registrations – 17 registered so far

m.                  Theme Decorations – Paul Revere (maybe) –

a.        Candy on tables (everyone bring a bag)

n.                   Hospitality Room – Background music (David)

o.                   Host – David with Amelia and Pat    

p.                   Games/Activities – Bocce Ball, Bean Bag toss, Uno, cards

q.                   Name Tags – Done by Susan @ UM-Dearborn

r.                    Resource Table – Cary to monitor it  (everyone can bring resource materials)

                                 a.        Cary will email people to ask to bring stuff once they register for the conference

                                b.        Linda to check with HFCC /GRCC/ Lansing CC to find info for survey information – if still needed will put survey onto colorful paper for guest folders

s.                    Bags with folders – Emily will check the supply from last year and let us know what is needed when the next meeting agenda is sent out

t.                     Raffle Items – Everybody bring something – only one item per guest to win

u.                   Macrao Bucks – Chris will make them

v.                    Registration table – Sylvia, Susan, Cary

w.                  Evaluations – Sylvia on Paper to go into the folder

XII.          Outstanding Transfer Award- Draft is ready – pretty much same as always

a.        Use October Meeting to select award (Meeting @ Delta College)

b.       Deadline – September 30, 2011 Friday

c.        Article will be in the Newsletter continuously – Nominations to Sylvia

d.       Website

XIII.         Annual Conference Sessions

a.        Legal issues – Mike Boulus –

b.       Beth – Reverse Transfer Discussion – do we have the right to auto-award degrees (at the CCs)

c.        Transfer Round Table

d.       Outstanding Transfer Award

e.       Accountability and Tracking

f.         Dual Enrollment Transfer Discussion (to gather points for next Summer Summit)

                                                                           i.      Discussion from Middle Colleges

                                                                          ii.      Sylvia will facilitate

XIV.        Transfer Agreement –

a.        Place link to Guidelines for the MACRAO TRANSFER AGREEMENT above the Agreement forms on our Member Services and change name to “MACRAO Transfer Agreement and Provisos”

b.       Table until fall (after Summer Summit)

XV.         Student/staff-friendly provisos (Linda and Laurie) – Tabled with Transfer Agreement

XVI.        Dual Enrollment Transfer – Secondary to Post – how to deal with CC credit that HS students take while also finishing up their HS classes (double dipping?)

XVII.       Next meeting – June 6, 2011 MCCA House

Sharing Your Innovations :)

Has your college or university created some change you'd like to share with the rest of us?  Consider sharing your innovations at the 2011 MACRAO meeting in Plymouth, Michigan Nov 2-4.  The Data & Technology/MTN Committe is looking for sessions to sponsor, and suggestions for session presentations are welcome !  If you have an idea or a suggestion, drop an e-mail to the committee chair, Linda Falkiewicz, lfalkiewicz@wayne.edu.   

P.A. 62 of 2011’s Impact on Public Universities

·         Sec. 239: Universities are to buy American, with a preference of Michigan goods, especially by vendors who are owned and operated by veterans.

·         Sec. 239a: Universities cannot purchase foreign vehicles; preference should be given to purchase a Michigan-made vehicle.

·         Sec. 240: Presidents are to ensure that businesses in deprived or depressed communities compete for and perform contracts to provide services and/or supplies.

·         Sec. 241-1: Appropriations will be paid in 11 equal monthly installments on the sixteenth of each month, or the next succeeding business day, beginning with October 16, 2011.  Except for Wayne State University, each institution shall accrue its July and August 2012 payments to its institutional fiscal year ending June 30, 2012. (Sec. 241-1)

·         Sec. 241-2: All public universities are required to submit higher education institutional data inventory (HEIDI) data and associated financial and program information requested by and in a manner prescribed by the state budget director. 

o        For public universities with a fiscal year ending June 30, 2011, these data shall be submitted to the state budget director by October 15, 2011. 

o        Public universities with a fiscal year ending September 30, 2011, preliminary data is due by November, 15, 2011; final data is to be submitted by December 15, 2011.

o         If a public university fails to submit HEIDI data and associated financial aid program information in accordance with this reporting schedule, the state treasurer shall withhold monthly installments until the data is submitted. (Sec. 241-2)

·         Sec. 242: If funds are received by the state by the federal government or a private source for a university, or universities, it must be used for the purpose for which the funds were received.  The state is under no obligation to continue to fund the purpose for which the original funds were received once they are spent.

·         Sec. 243: Universities are required to furnish all program and financial information required by the state budget director or the house or senate appropriations committee.

·         Sec. 244: Universities are required to participate in the P-20 education longitudinal data system to comply with ARRA.

·         Sec. 245: Universities shall develop, post, and maintain on a user-friendly and publicly accessible Internet site, a comprehensive report categorizing all institutional general fund expenditures made within a fiscal year among major categories for all academic units, administrative units and external initiatives.  This report must also include all faculty and staff salaries and fringe benefits paid out of a university’s general fund.

·         Sec. 251-2: The maximum state competitive scholarship award is $600 (lowered from $1,300) for a full-time student; it is pro-rated for a part-time student according to a level determined by the department of treasury.

·         Sec. 252-3: The maximum state tuition grant for eligible Michigan residents enrolled in undergraduate degree programs who apply before July 1, 2011 and who are qualified is $1,512 (lowered from $2,100).

·         Sec. 256: Sets the criteria and financial thresholds for the Tuition Incentive Program.  TIP provides an incentive to students to complete high school and go on to college.  Students in grades 6-12 who are Medicaid-eligible for 24 months can qualify for TIP.

·         Sec. 262: The cost of textbooks and course materials must be minimized.  Consequently, faculty members are to submit their lists of required textbooks and course materials for university review.  Faculty members should consider the least costly practices in assigning texts/materials.  By February 1, 2012, each public university shall submit a report to the house and senate appropriations subcommittee on higher education and the house and senate fiscal agencies on the policies developed pursuant to this section.

·         Sec. 265: Tuition restraint incentive criteria explained with necessary reporting requirements due by August 31, 2011.

·         Sec. 266: Starting with the 2012-13 fiscal year, universities will be allocated appropriations utilizing a formula developed and enacted by the legislature.  Such a formula shall incent universities to provide, in a cost-effective and timely manner, postsecondary opportunities for students that are both accessible and affordable and that result in a highly skilled workforce.

·         Sec. 270a: Universities are to coordinate their purchases of goods and services whenever possible.  To the extent possible, this should be done utilizing MiDEAL (http://www.michigan.gov/localgov).

·         Sec. 271: By February 15, 2012, each university is to submit a report to the house and senate appropriations subcommittees on higher education, the house an d senate fiscal agencies, and the state budget director regarding academic program accreditation.  Specifications are outline in this section.

·         Sec. 272: By February 15, 2012, each university is to submit a report to the house and senate appropriations subcommittees on higher education, the house and senate fiscal agencies, and the state budget director regarding the rejection of transfer credits by the university in the prior year.  The report shall include information on the number of credits earned by incoming students at other postsecondary institutions, with the program area and prior institution, along with explanatory information regarding the rationale for the rejection of credits.  Data may be reported on either an academic or calendar year basis.

·         Sec. 273: By October 15, 2011, each university is to submit a report to the house and senate appropriations subcommittees on higher education, the house and senate fiscal agencies, and the state budget director regarding the university’s efforts to accommodate the sincerely held religious beliefs of students enrolled in accredited counseling degree programs at the university.

·         Sec. 274: For those institutions engaged in human embryo research, a report is required to be filed with the state by December 1, 2011, with the criteria set forth in this section.

·         Sec. 274a: A university receiving public funds (refer to Sec. 236) is not to provide health insurance or other fringe benefits for any adult coresident of an employee of the university who is not married to or a dependent of that employee or for any dependent of such an adult coresident. 

o        On December 1, 2011, each university receiving public funds is to submit a report to the house and senate appropriations subcommittees on higher education, the house and senate fiscal agencies, and the state budget director containing the number of individuals described above.

·         Sec. 275: Universities are required to meet the provisions of the post-911 veterans educational assistance act of 2008, including voluntary participation in the yellow ribbon GI Education Enhancement Program.  By October 1 of each year, each university shall report to the house and senate appropriations subcommittees on higher education, the house and senate fiscal agencies, and the presidents council on whether or not it has chosen to participate in the yellow ribbon program.  If at any time during the fiscal year a university participating in the yellow ribbon program, it shall notify the same parties as above.

·         Sec. 283-1: Universities shall systematically inform Michigan high schools regarding the academic status of students from each high school in a manner prescribed by the presidents council in cooperation with the Michigan association of secondary school principals.

·         Sec. 283-2: The Michigan high schools shall systematically inform the public universities about the use of information received under this section in a manner prescribed by the Michigan association of secondary school principals in cooperation with the presidents council.

·         Sec. 284: Universities shall inform Michigan community colleges regarding the academic status of community college transfer students in a manner prescribed by the presidents council in cooperation with the Michigan community college association.

·         Sec. 285: Universities shall work with the state community colleges to encourage the transfer of students from the community colleges to the public universities and to facilitate the transfer of credits from the community colleges to the public universities.

·         Sec. 286: Universities are to work with community colleges in the state to implement statewide reverse transfer agreements to increase the number of students that are awarded credentials of value upon completion of the necessary credits.   By August 1, 2012, statewide agreements are to be in place between community colleges and public universities that enable students who have earned a significant number of credits at a community college and transfer to a baccalaureate granting institution before completing a degree to transfer the credits earned at a baccalaureate institution back to the community college in order to be awarded a credential of value.

P.A. 62 of 2011’s Impact on Community Colleges

·         Sec 207: (1) As a condition of receiving funds appropriated by Article II of State Aid to Community Colleges, community colleges shall make contributions to the Michigan public school employee’s retirement system.  (2) Community colleges shall not make contributions to more than 1 retirement fund providing benefits for an employee.

·         Sec 209: (1) Each community college shall develop, post, and maintain on a user-friendly and publicly accessible Internet site a comprehensive report categorizing all institutional general fund expenditures made by community colleges within each fiscal year.  The report shall include a list of all employee positions funded partially or wholly through institutional general fund revenue.  The  report shall include position title, name of employee, annual salary or wage amount.  (2) Each community college shall report the 2011-2012 fiscal year budged revenue from tuition and fees, state appropriations and property taxes to the senate and house appropriations subcommittee on community colleges, the senate and house fiscal agencies , and the state budget office by November 15, 2011, and post information on the Internet website.  In addition, total general fund revenue and expenditures shall also be reported.

·         Sec 210a: (1) A committee shall be created to develop a process to improve the transferability of core college courses between community colleges and public universities on a statewide basis.  Building off the MACRAO agreement and existing articulation agreements in place between schools, the committee shall work to develop equivalency standards of core college courses and identify equivalent courses offered by the schools.  (2) Describes the committee’s composition.  (3) By March 21, 2012, the committee shall submit an interim report to the senate and the house appropriations subcommittees on community colleges and higher education, the senate and house fiscal agencies, and the state budget director

·         Sec 211: Community colleges shall (a) promote equal opportunities, eliminate discrimination, and foster a diverse student body and administration (women, minorities, seniors, veterans, and people with disabilities), and (b) review, analyze, and eradicate activities that may tend to discriminate.

·         Sec 212: It is the intent of the legislature is to encourage community colleges to evaluate and pursue efficiency and cost-containment measures that maximize state funding.

·         Sec 213: It is the intent of the legislature that community colleges work with public universities to implement statewide reverse transfer agreements to increase the number of students awarded credentials upon completion of required credits.  By August 12, 2012, statewide agreements must be in place between community colleges and public universities that enable students who have earned a significant number of credits at a community college and transfer to a baccalaureate-granting school before completing a degree to transfer the credits earned at the four-year school back to the community college in order to be awarded a credential of value.

·         Sec 214: (1) A committee shall be created to develop a common set of scores using the ACT to determine placement in developmental courses at community colleges for recent high school graduates.  (2) By March 1, 2012, the committee shall submit a report to the senate and house appropriations committees, the senate and house fiscal agencies, and the state budget office outlining the progress toward implementing a common set of ACT cutoff scores for placement into developmental education and credit-bearing courses.

·         Sec 216: (1) it is the intent of the legislature that all stakeholders review any statutory mandates (chapter 7B, legislative council act, 1986 PA 268) and determine whether those mandates are necessary for the health and safety of students; are essential to the academic integrity of the community colleges; exceed any applicable federal requirements; are superfluous to the core academic programs of the colleges; and materially impact local control and governance of the colleges.  (2) The senate and house appropriations subcommittees shall review the estimated costs and benefits of each statutory mandate reviewed and shall report their findings to the state budget director.

·         Sec 218: Credit hours or student contact hours for incarcerated students in Michigan jails shall not be reported in enrollment data provided for state aid.  The intent is to avoid payment of state aid for the same student who is reimbursed by the state correctional system.

·         Sec 219: Community colleges receiving state funds shall cooperate with the state’s efforts to establish a statewide P-20 education longitudinal data system to comply with ARRA.

·         Sec 220: (1) Audits will be conducted by the auditor general’s office as the auditor general considers necessary.  (2) Not more than 60 days after an audit report is released by the auditor general’s office, the executive officer of the community college shall submit to the senate and house appropriations committees, the senate and house fiscal agencies, the workforce development agency, the auditor general, and the state budget director a plan to comply with audit recommendations.

·         Sec 221: Community colleges shall retain certified class summaries, class lists, registration documents, and student transcripts that are consistent with the taxonomy of courses.  For each enrollment period during the fiscal year, these certified documents shall identify clearly by course number the in-district and out-of-district student credit and contact hours.  The class summaries and class lists shall be consistent with each other and shall include the course prefix and numbers, course title,  course credit and contact hours, credit and contact hours generated by each student and activity classifications consistent with the taxonomy.  An auditable process shall be used by the colleges to determine the unduplicated head count for in-district and out-of-district students, and prisoners for each enrollment period during the fiscal year.

·         Sec 222: Before November 15, 2011, each community college shall have an annual audit of all income and expenditures done by an independent auditor and shall furnish the auditor’s management letter and annual audited accounting of all general and current funds income and expenditures including audit of college foundations to the members of the senate and house appropriations subcommittees, the senate and house fiscal agencies, the auditor general, the workforce development agency, and the state budget director.  This information shall be available to the public on the schools Internet website.

·         Sec 223: No later than November 1, 2011, each community college shall report the following to the workforce development agency: (a) The number of North American Indian students enrolled each term for the previous fiscal year. (b) The number of North American Indians tuition waivers granted each term, and the monetary value of the waivers for the previous fiscal year.

·         Sec 224: Upon request, community colleges shall inform interested Michigan high schools of the aggregate academic status of its students for the prior academic year.

·         Sec 225: By August 31, 2011, community colleges shall report to the house and senate fiscal agencies, the state budget director, and the workforce development agency the tuition and mandatory fees paid by full-time in-district and out-of-district students for the 2010-2011 academic year.

·         Sec 226: By November 15, 2011, community colleges shall report to the workforce development agency the numbers and types of associate degrees and other certificates awarded during the previous fiscal year.

·         Sec 227: Funds appropriated to community colleges shall not be used to enter into a lease for, or to purchase a vehicle assembled or manufactured outside the U.S. if competitively priced and comparable quality vehicles made in the state of Michigan or elsewhere in the U.S. are available.

·         Sec 228: A community college shall not take disciplinary action against an employee for communicating with a member of the legislature or his or her staff.

·         Sec 229: Community colleges receiving appropriations shall include in their admission application process a specific question as to whether an applicant for admission is a veteran, an active member of the military, or a member of the national guard or military reserves, or the spouse or dependent of same, in order to more quickly identify potential educational assistance available to the applicant.

·         Sec 230: The recommendations and performance measures developed by the performance indicators task force (sec 242 of 2005 PA 154) shall be reviewed and more fully implemented for distribution of state funding to community colleges in future years.  Specifically, the performance indicators task force shall review and implement 1 or more measurable data items for the local strategic value indicator and review and implement 1 or more measurable data items for an administrative cost formula component.

MACRAO 2011 Local Arrangements Committee Meeting Schedule

Time: 10:00a.m. - Noon

Location:  Oakland Community College - Orchard Ridge Campus

Dates:

Friday, February 4, 2011

Friday, March 11, 2011

Friday, April 1, 2011

Friday, May 20, 2011  9:30a.m. - 2:00p.m. @ Inn at St. John's, Plymouth, MI

Friday, June 3, 2011

Friday, July 22, 2011

Friday, August 5, 2011

Friday, September 9, 2011

Friday, October 7, 2011

Tuesday - Friday, November 1-4, 2011 Conference Week